Menu Home Search

Access to Health Records

Updated on Tuesday, 26 April 2022, 3140 views

Health professionals often receive requests from people who wish to access health records. These requests can include requests from patients to view or obtain copies of their own health record using GDPR subject access request rights or the requests might come from third parties, such as the police. Sometimes the requests are for access to the records of deceased patients.

The guidance covers the following areas:

•  defining a health record
•  advice on record-keeping
•  subject access requests 
•  requests for access on behalf of others 
•  requests by the police 
•  requests by insurers 
•  requests for access to the records of deceased patients 
•  records retention 

BMA/The Law Society consent formBMA/The Law Society consent form

Full guidance 

Access for medical students

There are processes in place, through NHS Connecting for Health, to ensure that students are issued with Smartcards for access to records and systems.

Related guidance...

Access to medical reports for insurance purposes

Access to Medical Reports Act 1998 has replaced the use of Subject Access Requests for insurance purposes We have been aware for some...

Police requests for medical notes from general practice

There is clear guidance regarding the obligations that GPs have with respect to copying and/or release of the GP record. For your...

Disclosing patient information without consent

Disclosing patient information without consent- A precis of GMC advice You must disclose information if it is required by statute or if...

Online Patient Services for Children

Practices may get requests from patients for online access to their records from children below the age of 16 who are classed as Fraser...

PCSE guidance and email addresses for Somerset Practices

2021 PCSE Youtube GP Pensions - PCSE Online - YouTube Latest Updates for GP Payments and Pensions - PCSE website Contact changes...

Information sharing with Separated Parents

Some important information for you to note when you are asked by separated parents for information about their child: Parents may have...

Retention of Medical Records

It is not possible to be absolutely prescriptive on these matters but the following information should give some basic...

Intelligent General Practice Reporting Tool (iGPR)

The GPC’s IT Subcommittee has received a number of queries from LMCs about the iGPR tool, which allows practices to respond to requests...

Somerset LMC Weekly Update Friday 10 June 2016

Sent to all Somerset GPs and Practice Managers          This and previous updates are...

The General Data Protection Regulation (GDPR)

The GDPR will apply in the UK from 25 May 2018. The government has confirmed that the UK’s decision to leave the EU will not affect the...